Why you should read this policy
and supervisory authorities in the event you have a complaint.
Who we are
https://www.cadencepartners.co.uk/ (Website) is brought to you by New Bold Associates Limited, trading as Cadence Partners, a company incorporated and registered in England and Wales under company number 10517492 whose registered office address is at 36 Tyndall Court, Commerce Road, Lynchwood, Peterborough, Cambridgeshire, PE2 6LR.
Cadence Partners (‘We’ or ‘us’) collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and the Data Protection Act 2018. We are responsible as ‘controller’ of that personal information for the purposes of those laws.
Our collection and use of your personal information
Information that you provide
We will obtain personal data about you in the course of our dealings with you, such as when you provide us with your CV, send us an email, submit data to us through our Website or contact us via any other means.
We may collect, store or process data that is labelled as “special category data” under the General Data Protection Regulation 2018 (‘GDPR’). If such data is requested, you will be given additional information as to why the sensitive personal data is being requested and how it will be used, often this will be required to provide you with our services. Normally, we only require this information when we are requesting you to complete a diversity questionnaire on behalf of our clients.
We may retain a record of any contact you make with us.
The personal information we collect about you depends on the particular activities carried out and the reason for the processing. Such information includes, but is not limited to:
your name, address and contact details;
information contained on your CV;
details relating to any references, background checks and/or financial details;
details of any feedback you give us by phone, email, post or via social media; and
information about the services we provide to you.
Personal information about other individuals
If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:
give consent on his/her behalf to the processing of his/her data;
receive on his/her behalf any data protection notices;
give consent to any transfer of his/her data.
Information from third parties
Occasionally we may receive information about you from other sources, such as LinkedIn, which will be added to the information already held about you in order for us to help supply our services to you. We will let you know when we receive information about you from third parties.
Information that will be collected automatically
How your personal data will be used
Under data protection law, we can only use your personal information if we have a proper reason for doing so, e.g.:
to comply with our legal and regulatory obligations;
for the performance of our contract with you or to take steps at your request before entering into a contract;
for our legitimate interests or those of a third party; or
where you have given consent.
A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests.
The table below explains what we use (process) your personal information for and our reasons for doing so:
What we use your personal information for
To provide recruitment services to you;
For the performance of our contract with
To apply for vacancies or to subscribe to email about vacancies we think may be of interest to you;
For our legitimate interests or those of a third party
To analyse your personal data (including your CV) in order to identify vacancies which may be of interest to you;
For our legitimate interests or those of a third party
To conduct background checks in relation to any placement (whether on a permanent or
For the performance of our contract with you and our legitimate interests.
To carry out our obligations arising from any contracts entered into between you and us;
For the performance of our contract with you
Carry out research, including helping us review, develop and improve the services we offer;
For our legitimate interests
Comply with our legal and regulatory duties;
To comply with our legal obligations.
Answer your questions and enquiries;
For our legitimate interests
Tailor our website and services to you;
For our legitimate interests
We may monitor and record communications with you (such as telephone conversations and emails) for
For our legitimate interests or those of a third party, i.e. to ensure our employees are trained to provide you with the best possible service.
Ensuring the confidentiality of commercially
For our legitimate interests or those of a
Updating candidate records.
For the performance of our contract with you or to take steps at your request before entering into a contract.
To comply with our legal and regulatory obligations.
For our legitimate interests or those of a third party, e.g. making sure that we can keep in touch with our customers about existing vacancies.
Disclosure of your personal data
We routinely share personal information with:
companies within the Cadence Partners group
third parties we use to help deliver our services to you, e.g. reference providers, qualifications checking and background checking services such as DBS checks;
our clients e.g. in connection with the fulfilment of any vacancies with those clients;
other third parties we use to help us run our business, e.g. marketing agencies or website hosts;
third parties approved by you, e.g. social media sites you choose to link your account to or third-party payment providers;
We only allow our service providers to handle your personal information if we are satisfied they take appropriate measures to protect your personal information. We also impose contractual obligations on service providers relating to ensure they can only use
your personal information to provide services to us and to you. We may also share personal information with external auditors, e.g. in relation to ISO accreditation and the audit of our accounts.
We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.
We may also need to share some personal information with potential/actual buyers of some or all of our business or during a re-structuring. The recipient of the information will be bound by confidentiality obligations. If we or a substantial amount of our assets
are acquired by a third party (or subject to a reorganisation), personal data held on our database will be one of the transferred assets to the buyer.
Transfer of your information out of the EEA
To deliver services to you, it is sometimes necessary for us to share your personal information outside the European Economic Area (EEA), e.g.:
with your and our service providers located outside the EEA;
if you are based outside the EEA;
where there is an international dimension to the services we are providing to
These transfers are subject to special rules under European and UK data protection law. Non-EEA countries do not have the same data protection laws as the United Kingdom and EEA. We will, however, ensure the transfer complies with data protection law and all personal information will be secure.
We may use your personal information to send you updates (by email) about our services, including any vacancies that may interest you.
We have a legitimate interest in processing your personal information for promotional purposes. This means we do not usually need your consent to send you promotional communications. However, where consent is needed, we will ask for this consent separately and clearly.
We will always treat your personal information with the utmost respect and never share it with other organisations outside the Cadence Partners group for marketing purposes.
You have the right to opt out of receiving promotional communications at any time by contacting us at firstname.lastname@example.org.
We may ask you to confirm or update your marketing preferences if you instruct us to provide further services in the future, or if there are changes in the law, regulation, or the structure of our business.
Under the General Data Protection Regulations (GDPR), you have the following rights:
You have the right to be informed about the collection and use of your personal data.
You have the right of access to your personal records or other information that we hold about you. We reserve the right to charge a reasonable fee for our administrative costs involved with providing you with access if we receive a request which is manifestly unfounded or excessive to access personal records. We may also charge a reasonable fee, in relation to administrative costs, if further copies of your data is requested following your initial request.
You have the right to rectify any errors in the data we hold about you. If any data or information we hold about you is inaccurate, or out of date, please contact us and we will correct this immediately.
You may have the right to have the data we hold about you erased.
You have the right to restrict processing.
You have the right to ask us to stop processing your personal data for direct marketing purposes. You may also specify that you object to direct marketing by particular channels such as by email or telephone. If this is the case, please specify the channels you are objecting to in your communications with us.
You have the right to data portability. If you wish to obtain your data for your own purposes across different services, we will provide this information to you in an electronic format such as a PDF file, CSV file or via other electronic means. We reserve the right to charge a reasonable fee for the administrative costs of complying with any requests that are manifestly unfounded or excessive.
You have the right not to be subject to automated decision-making, including profiling.
To revise your consent, request access, amend or remove your records or assert any of your rights set out above, you should send your request in writing to us at email@example.com.
You may need to provide proof of identity and address (e.g. a copy of your driving licence or passport, and a recent utility or credit card bill); and specify the personal data you want access to, amended or removed.
How long we will store your data
We will keep your personal information while you have an account with us or we are providing services to you. Thereafter, we will keep your personal information for as long as is necessary:
to respond to any questions, complaints or claims made by you or on your behalf;
to show that we treated you fairly;
to keep records required by law.
We will not retain your personal information for longer than necessary for the purposes set out in this policy. Different retention periods apply for different types of personal information.
When it is no longer necessary to retain your personal information, we will delete or anonymise it.
Our services are not intended to be used by children. We will never knowingly collect data from or on children below 16 years old. If you become aware of anyone supplying data on a child to us, please contact us using the details shown in the ‘How to contact us’ section below.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. We also confirm that your data will be stored on secure servers.
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
Changes to this Policy
This privacy notice was last updated on 7th February 2020.
We may change this Policy from time to time. You should check this policy frequently to ensure you are aware of the most recent version that will apply each time you use the Website.
How to contact us
Please contact us if you have any questions about this privacy notice or the information we hold about you.
If you wish to contact us, please send an email to firstname.lastname@example.org
Concerns and Questions
We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.